As you prepare to submit a proposal for a presentation or poster, use this information to ensure you have gathered all the necessary information to submit.
Authors may stop and start editing proposals or save and return later any time prior to the submission deadline. Consider sharing your proposal with your organization's communications team for editing before submitting.
The Conference Advisory Committee reviews all submissions and quickly filters out poorly written and vague submissions. Proposals are reviewed and rated based on the following criteria. Review the full rating form.
Who can submit?
Hospitals are not limited to the number of proposals they may submit. Proposal authors from CHA member hospitals may invite non-members to co-present. The proposal must be submitted by the member. Non-member participation is based on review and must be disclosed during the call for proposals process.
1. Review getting started information, including:
- General directions
- Deadlines and notifications
- Presenter agreements (including registration requirements)
- Proposal outline and guidelines
2. Create a new user account
The information provided should be a true and accurate description of the lead presenter. The lead presenter must be employed at a CHA member institution.
- Author role
- Salutation
- First name, last name, suffix/credentials
- Title
- Business phone
- Cell phone
- Facility
- City, state, country
3. Presenter questions and agreements
- Confirm information is correct and accurate.
- Review and agree to the Presenter Agreements. All presenters are required to adhere to all of the conditions outlined in the presenter agreements. If accepted to present, you are required to pay the member presenter fee of $1,175.
- Have you (or others) presented this information in the past 12 months at another conference?
- List the conference or meetings where this information has been presented.
- You will be asked to read and accept the presenter agreements in order to submit your proposal.
4. Proposal information
Information provided in this section must be blinded (no mention of hospital, presenters, city or any other descriptors that may provide reviewers with an idea of who or which children’s hospital submitted the proposal). Abstract information will be used in conference marketing materials and online to describe your presentation and what attendees will learn.
Proposal Formats
- Education session
- Poster display
Length of Session (education sessions will select only one)
- 45 minutes (presentation approx. 30 minutes with 15 minutes of discussion)
- 60 minutes (presentation approx. 45 minutes with 15 minutes of discussion)
- Poster display is Monday at 4 p.m. through Wednesday at 10 a.m. CT.
Conference Audience (all proposals, select all that apply)
Proposal Title (limit 10 words)
Learning Objective 1 (limit 20 words)
Learning Objective 2 (limit 20 words)
Use CHA's tips for writing effective learning outcomes.
Proposal Description (limit 75 words)
Describe how you advanced work solutions in the conference focus area selected. Provide brief contextual background of the situation, a description of the project and details on how you advanced project aims.
Project Outline or Framework (limit 100 words)
Provide details on how your team advances project aims.
Transferable and Replicable (limit 75 words)
Please explain why you consider this initiative relevant and transferable to peer children’s hospitals.
Results, Outcomes and Sustainability (limit 75 words)
Please detail clear or projected results, outcomes, and/or sustainability efforts.
Lessons Learned (limit 50 words)
Describe what your team learned from this initiative or project—successes and failures.
Future of Initiative/Next Steps (limit 50 words)
What are the next steps for this project?
Health Care Team (limit 50 words)
Describe how this initiative, project or topic engages a team of health providers and/or patients for collaborative and coordinated approach to shared decision making.
If you are using any CHA programs in this initiative please indicate the program below.
Submit your proposal.
5. Co-presenter(s) information
Identify any co-presenters. The call for proposals online application allows for two presenters per proposal. The recommended number of presenters for a standard concurrent session and poster presentation is two. Presenter adjustments may be made after the call for proposals review process.
Non-member co-presenters must be disclosed during the call for proposals process. If your additional presenter is not a direct employee of the children's hospital please indicate their organization accurately. You can add a non-member to the system using the "new registration" button in the search options.
- Author role
- Salutation
- First name, last name, suffix/credentials
- Title
- Business phone
- Cell phone
- Facility
- City, state, country
- Co-presenter questions and agreements
Finally, you will be asked to read and accept the presenter agreements in order to submit your proposal.
