Conference Session Proposal Writing Tips

Conference Session Proposal Writing Tips

A well-written conference session proposal will help your work get noticed. Use these tips to ensure your proposal gets considered.

Before beginning, please write and edit your proposal in a Word document and then cut and paste it into the submission form. Consider sharing your proposal with your communications department for editing before submitting it. The Conference Advisory Committee reviews all submissions and quickly filters out poorly written and vague submissions.

Required information

Presenter information: Provide the contact information (name, designations, title, address, phone and email) for all presenters.

Presenter agreements: All presenters must initial to confirm they have read and agreed to the presenter agreements.

Proposal topics and audiences

Type of proposal: Education session

Annual Leadership Conference focus areas (select only one):

Advocating for children’s hospitals

  • Accelerating the use of data and information in telling the “children’s hospitals” story.
  • Collaborating with state leaders, payers, and the community to impact child health.
  • Strengthening the brand and differentiating the role the children’s hospitals and health system serve in local, state, and regional markets.
  • Protecting not-for-profit hospitals and health systems.

Building a behavioral health system of care

  • Investing in preventive and upstream work.
  • Strengthening and expanding the workforce.
  • Implementing evidence-based models.
  • Cultivating sustainable funding.
  • Collaborating with non-traditional and/or multi-sector partners.

Advancing workforce solutions

  • Cultivating a culture of inclusion and belonging.
  • Improving well-being and health outcomes of employees, caregivers, patients, and families.
  • Leveraging automation and AI to create efficiencies that address workforce shortages.
  • Deploying innovative strategies to drive recruiting, retention, and outcomes for a multi-generational workforce.

Embracing innovation and change

  • Implementing digital solutions that meet customer expectations and improve the patient and family experience.
  • Preparing for cybersecurity threats including risk mitigation, security protocols and business continuity strategies.
  • Identifying and reducing health disparities to promote health equity.
  • Fostering multi-sector partnerships to advance health outcomes for children.

Sustaining and improving cost position

  • Optimizing operational efficiencies and reducing costs.
  • Leveraging data to drive decisions to reduce costs and advance patient outcomes
  • Collaborating across finance, operations, and patient care to improve efficiency and cost position.
  • Adapting care models to address workforce shortages and improve access.

Length of session (education sessions only, select one): 45 or 60 minutes

Conference audience: Physician, nursing, administrative, quality and clinical leaders. Teams focused on analytics, community health, behavioral health and administrative work.

Proposal information

Proposal title (10 words): Provide a succinct and clear title that summarizes your proposal or illustrates what attendees will take away from your presentation.

Learning objectives (Two objectives, 20 words each): Learning objectives must describe what participants will be able to do as a result of attending the session. Learning objectives may be edited for Continuing Education consideration. Objectives must be stated as:

  • Observable behaviors, completing the sentence "After completing this activity, participants will be able to..."
  • Verbs denoting mental states such as "know," "understand," and "appreciate" should be avoided.
  • Instead, use action verbs such as "describe," "discuss," and "explain."


Family Involvement in Improving Quality

A family advisory council, formed by parents, patients, hospital staff and faculty members, has a mission of ensuring families obtain the information and guidance they need to care for their children. Twelve members work together to promote family-centered care, emphasizing quality. This partnership between staff and the families who bring a vision for enhancing care represents a new paradigm in the way health care is delivered in a hospital.

Learning objectives:

  • List opportunities for advisory council involvement in improving quality.
  • Describe an effective model for FAC and staff interaction.

Description (75 words or less): Describe how you advanced work solutions in the conference focus area selected. Provide brief contextual background of the situation, a description of the project and details on how you advanced project aims.

Project Outline or Framework (limit 100 words): Provide details on how your team advances project aims.

Transferable and Replicable (75 words): Please explain why you consider this initiative relevant and transferable to peer children’s hospitals.

Results, Outcomes and Sustainability (75 words): Please detail clear or projected results, outcomes, and/or sustainability efforts.

Lessons Learned (50 words): Describe what your team learned from this initiative or project—successes and failures.

Health Care Team Question (50 words): Describe how this initiative, project or topic engages a team of health providers and/or patients for a collaborative and coordinated approach to shared decision making.

Future of Initiative/Next Steps (50 words): What are the next steps for this project? Are you using any CHA programs in this initiative?