Conference Session Proposal Writing Tips

Conference Session Proposal Writing Tips

A well-written conference session proposal will help your work get noticed. Use these tips to ensure your proposal gets considered.

Before beginning, please write and edit your proposal in a Word document and then cut and paste it into the submission form. Consider sharing your proposal with your communications department for editing before submitting it. The Conference Advisory Committee reviews all submissions and quickly filters out poorly written and vague submissions.

Required information

Presenter information: Provide the contact information (name, designations, title, address, phone and email) for all presenters.

Presenter agreements: All presenters must initial to confirm they have read and agreed to the presenter agreements.

Proposal topics and audiences

Type of proposal: Education session

Transforming Quality Conference Focus Areas (select only one)

Submit projects you are trying to solve in the following focus areas:

Equity focused advances

  • Overcoming systemic challenges.
  • Addressing implicit and/or unconscious bias.
  • Addressing variations in care and outcomes.
  • Engaging families and/or community.
  • Understanding health care equity across patient populations.

Clinical effectiveness

  • Spreading and scaling proven methods.
  • Developing and implementing pathways, guidelines, and best practices.
  • Advancing data insights to enhance decision-making and improve outcomes.

Moving beyond the walls

  • Creating community partnerships.
  • Improving primary/ambulatory care.
  • Improving care across the continuum.

Behavioral health

  • Enhancing care coordination.
  • Ensuring staff and patient safety.
  • Collaborating across sectors.
  • Expanding access and capacity.
  • Engaging non-traditional or multi-sector partners.


  • Implementing diversity and inclusion efforts.
  • Sustaining safety, well-being and overall health.

Length of session (education sessions only, select one): 45 or 60 minutes

Conference Audience (select all that apply):

Quality and Safety leaders, administrators and clinicians; CMOs and medical and physician leaders including department chairs and department directors; CNOs and nursing leaders including unit directors and managers; patient care professionals including quality of care and patient safety leaders; VP operations, ambulatory and patient care leaders; clinical group leaders including operating room, pharmacy, cardiac, respiratory and infection prevention.

Proposal title (10 words): Provide a succinct title that summarizes your proposal or illustrates what attendees will take away from your presentation.

Learning Objectives (Two objectives, 15 words each): Learning objectives must describe what participants will be able to do as a result of attending the session. Learning objectives may be edited for Continuing Education consideration. Objectives must be stated as:

  • Observable behaviors, completing the sentence "After completing this activity, participants will be able to..."
  • Verbs denoting mental states such as "know," "understand," and "appreciate" should be avoided.
  • Instead, use action verbs such as "describe," "discuss," and "explain."


Family Involvement in Improving Quality and Safety

A family advisory council, formed by parents, patients, hospital staff and faculty members, has a mission of ensuring families obtain the information and guidance they need to care for their children. Twelve members work together to promote family-centered care, emphasizing quality and safety. This partnership between staff and the families who bring a vision for enhancing care represents a new paradigm in the way health care is delivered in a hospital.

Learning objectives:

  • List opportunities for advisory council involvement in improving quality and safety.
  • Describe an effective model for FAC and staff interaction.

Description (75 words or less): Describe the problem you are trying to solve with this initiative or project that took place including the background or context of this proposal. Summarize the "so what" of this initiative or project.

Transformative (50 words): Please explain why you consider this initiative unique and/or pioneering.

Results and Outcomes (100 words): Please detail clear or projected results and outcomes. The Conference Advisory Committee is specifically seeking proposals with measurable results and outcomes.

Lessons Learned (100 words): Describe what your team learned from this initiative or project - successes and failures. How will what you learned improve children's health care? Identify what you would repeat and what you would do differently.

Health Care Team Question? (50 words): Describe how this initiative, project or topic engages a team of health providers and/or patients for a collaborative and coordinated approach to shared decision making.

Future of Initiative/Next Steps (50 steps): What are the next steps for this project? Are you using any CHA programs in this initiative?


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Conference Questions

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