Conference Session Proposal Writing Tips

Conference Session Proposal Writing Tips

A well-written conference session proposal will help your work get noticed. Use these tips to ensure your proposal gets considered.

Before beginning, please write and edit your proposal in a Word document and then cut and paste it into the submission form. Consider sharing your proposal with your communications department for editing before submitting it. The Conference Advisory Committee reviews all submissions and quickly filters out poorly written and vague submissions.

Required information

Presenter information: Provide the contact information (name, designations, title, address, phone and email) for all presenters.

Presenter agreements: All presenters must initial to confirm they have read and agree to the presenter agreements.

Proposal topics and audiences

Type of proposal: Education Session

Annual Leadership Conference Proposal Topic (select only one)

How is your organization:

  • Addressing the behavioral health needs of children and youth in your health system and community.
  • Measuring and addressing health care disparities in the health care system and community. 
  • Recruiting and retaining staff, evolving care models, and improving staff and clinician well-being. 
  • Leading DEI efforts with your teams, community partners, vendors and board members. 
  • Embracing changes to improve child health outcomes, organizational effectiveness, and financial stability. 
  • Demonstrating the value of children's hospitals and health systems in state advocacy, with payers and to the community. 

Length of session (education sessions only, select one): 45 or 60 minutes

Conference Audience (select all that apply):

Annual Leadership Conference:

C-suite; clinical, senior-level and VP and program leaders: medical, quality administrators and clinicians, nursing executives, financial executives, ambulatory executives, transformation executives, patient experience and strategy planning, business development executives, and policy and advocacy.

Quality and Safety in Children’s Health Conference:

Quality and Safety leaders, administrators and clinicians; CMOs and medical and physician leaders including department chairs and department directors; CNOs and nursing leaders including unit directors and managers; patient care professionals including quality of care and patient safety leaders; VP operations, ambulatory and patient care leaders; clinical group leaders including operating room, pharmacy, cardiac, respiratory and infection prevention.

Proposal title (10 words): Provide a succinct title that summarizes your proposal or illustrates what attendees will take away from your presentation. 

Learning Objectives (Two objectives, 15 words each): Learning objectives must describe what participants will be able to do as a result of attending the session. Learning objectives may be edited for Continuing Education consideration. Objectives must be stated as:

  • Observable behaviors, completing the sentence "After completing this activity, participants will be able to..."
  • Verbs denoting mental states such as "know," "understand," and "appreciate" should be avoided.
  • Instead, use action verbs such as "describe," "discuss," and "explain."


Family Involvement in Improving Quality and Safety

A family advisory council, formed by parents, patients, hospital staff and faculty members, has a mission of ensuring families obtain the information and guidance they need to care for their children. Twelve members work together to promote family-centered care, emphasizing quality and safety. This partnership between staff and the families who bring a vision for enhancing care represents a new paradigm in the way health care is delivered in a hospital.

Learning objectives:

  • List opportunities for advisory council involvement in improving quality and safety
  • Describe an effective model for FAC and staff interaction

Proposal Description (75 words or less): Describe the purpose, process and outcomes of the initiative, project or topic. This description will be published to help conference attendees decide if the session is relevant to their organization’s goals or projects.

Uniqueness (50 words): Explain why you consider this initiative, project or topic unique or innovative.

Results and outcomes (100 words): Give details of measurable results and outcomes tied to improvement resulting in enhanced quality, safety, patient experience, strategic positioning and value proposition.

Lessons Learned (100 words): Describe what lessons your team learned from this initiative, project or topic. How will these lessons improve children’s health care?

Future of initiative (50 words): What are the next steps for this initiative, project or topic?

Health Care Team (50 words): Describe how this initiative, project or topic engages a team of health providers and/or patients for a collaborative and coordinated approach to shared decision making.


Contact Us

For more information, contact the Conference and Events team.

Presenter Questions

(913) 981-4168

Conference Questions

(913) 981-4143