As you prepare to submit a proposal, use these guidelines to ensure you have gathered all the necessary information to submit.
Authors may stop and start editing proposals or save and return later at any time prior to the submission deadline. Consider developing your proposal in collaboration with your organization's QI team. Also consider seeking input from your organization's communications team for editing before submitting.
The Conference Steering Committee reviews all submissions and quickly filters out poorly written and vague submissions.
1. Create a new user account
The information provided should be a true and accurate description of the lead presenter.
- Author role
- First name, last name, suffix/credentials
- Title
- Phone
- Facility
- City, state, country
2. Presenter agreements
- Confirm your information is correct and accurate.
- Review the Presenter Agreements.
- You will be asked to accept the presenter agreements in order to submit your proposal.
3. Proposal information
Information provided in this section must be blinded (no mention of hospital, presenters, city or any other descriptors that may provide reviewers with an idea of who or which children’s hospital submitted the proposal). Proposal information will be used to describe your presentation and what attendees will learn and will be included in conference marketing materials and website.
Session format (select one)
- Power session (Two or more hospitals present within a 60 minute time frame. This format is designed to foster dynamic storytelling and collaboration among presenters, offering attendees a wealth of insights and diverse perspectives. Pairings need not be predetermined.)
- Standard lecture (presentation approx. 30 minutes, with 15 minutes of Q&A.)
- Poster presentation (displayed during reception(s) and approx. 3–5-minute poster lightning talks.)
- Roundtable discussion (presentation approx. 15 minutes, with 30 minutes of audience interaction or discussion.)
Conference proposal topic (select one):
- Enhancing quality in behavioral health.
- Health equity solutions.
- Innovations in clinical improvement.
- Intersection of workforce and quality improvement.
- Population and community health improvement strategies.
- Technology and analytic implementations.
Conference audience (select all that apply)
Proposed session title (limit 65 characters)
Submit a proposal title to be used on the conference website to market your session.
Proposed session description (limit 300 characters)
Submit a brief description for your proposed session. This description will be used on the conference website to market your session.
Session objectives (select up to 3 that apply)
Session objectives should describe what participates will be able to do as a result of attending the session.
“At the end of this session, learners will be able to…”:
- Define this issue.
- Describe potential solutions to solve this problem.
- Apply these principles to programs within their institution.
- Categorize different solutions to resolve this problem at their institution.
- Evaluate which solutions would be more appropriate for solving this problem at their institution.
- Establish a connection with those that are experiencing similar situations for future problem solving.
Project outline or framework (limit 100 words)
Describe how you advanced work solutions in the conference focus area selected. Provide a brief contextual background of the situation, a description of the project and details on how you advanced project aims.
Transferable and replicable (limit 75 words)
Please explain why you consider this initiative relevant and transferable to peer children’s hospitals.
Results, outcomes, and sustainability (limit 100 words)
Please describe the results and sustainability efforts for your project. In your response, include the following:
- Intended outcomes and any balancing measures you’re using to monitor unintended consequences.
- Performance data to assess the project’s impact and progress, including the following:
- Starting performance.
- Current performance.
- Target performance.
- Strategies for sustaining improvement, including:
- Approaches for maintaining gains.
- Barriers to sustainability.
- Tactical tips for holding performance over time.
- You may refer to the definitions below to help categorize your project stage:
- Fully implemented. Sustainable change in a single area with at least 6 months of improvement data.
- Fully implemented and adjusting. Sustainable change across multiple areas with 6–9 months of improvement data.
- Standardized. Broad, sustainable implementation across the organization with 9–12 months of improvement data.
Data upload
If you have any supporting data visualizations that clarify or reinforce your results, outcomes, and sustainability reference above, please upload that data here. You can only upload ONE file; be sure to combine your data visualizations into one file prior to upload.
Lessons learned (limit 50 words)
Describe what your team learned from this initiative or project—successes and failures. Describe what you would do differently based on lessons learned.
Future of initiative/next steps (limit 50 words)
Describe next steps for this project.
Health care team (limit 50 words)
Describe how this initiative, project, or topic engages a team of health providers and/or patients for collaborative and coordinated approach to shared decision making.
If you are using any CHA programs in this initiative, please indicate the program below.
When you land on the “Review Information” page, on the right side of the title of your proposal, select the second icon to add a co-presenter. You will follow the same process to add your co-presenter as you did for yourself:
4. Co-presenter(s) information
Identify any co-presenters. The call for proposals online application allows for two presenters per proposal. The recommended number of presenters for a standard concurrent session and poster presentation is two. Presenter adjustments may be made after the call for proposals review process.
If your additional presenter is not a direct employee of the children's hospital, please indicate their organization accurately. You can add a non-member to the system using the "new registration" button in the search options.
- Author role
- First name, last name, suffix/credentials
- Title
- Phone
- Facility
- City, state, country
- Co-presenter questions and agreements
Finally, you will be asked to read and accept the presenter agreements in order to submit your proposal.
