Proposal Writing Tips

Before beginning, please write and edit your proposal in a Word document and then cut and paste into the submission form. Consider sharing your proposal with your communications department for editing before submitting.

Required information

Presenter information

Provide the contact information (name, designations, title, address, phone and email) for any co-presenters.

Presenter agreements

All presenters must initial to confirm they have read and agree to the presenter agreements.

Proposal topics and audiences

Association-wide educational opportunities (optional): Check this box if you would like to submit this proposal for consideration in other Association-sponsored educational programming. The Association delivers many educational events throughout the year and for some of those programs we look to our members to submit ideas to help build the content. Although not all Association programs use a formal call for proposals process, we are always looking for session ideas and dynamic presenters. Proposals will be reviewed for use at the conference and shared with Association staff for possible use in conjunction with other programs.

Type of proposal (select only one): Education Session or Poster

Annual Leadership Conference

Topics (select only one): To be announced

Audience (select all that apply): Chief executive officers, chief financial officers, chief medical officers, chief nursing officers, chief operating officers, chief strategy officers; clinical, senior-level and program leaders: medical, quality administrators and clinicians, nursing executives, financial executives, ambulatory executives, transformation executives, patient experience and strategy planning and business development executives from freestanding children's hospitals, specialty hospitals and children's hospitals within hospitals 

Quality and Safety in Children’s Health Conference

Topics (select only one): To be announced

Audience (select all that apply): Quality and Safety leaders, administrators and clinicians; CMOs and medical and physician leaders including department chairs and department directors; CNOs and nursing leaders including unit directors and managers; Patient care professionals including quality of care and patient safety leaders; VP operations, ambulatory and patient care leaders; Clinical group leaders including operating room, pharmacy, cardiac, respiratory and infection prevention

Length of session (education sessions only - select only one): 30-, 60- or 75-minutes

Continuing nursing education hours: Should your educational proposal be accepted, are you interested in pursuing CNE hours for your session? You must agree to submit any additional information requested in order to comply with requirements necessary for CNE hours. All presenters must complete a Conflict of Interest form by the due date. Failure to complete the form by the deadline forfeits your session eligibility for CNE hours. Association staff will contact you regarding all requirements.

Proposal title (10 words): Provide a catchy title that summarizes the essence of your proposal or illustrates what attendees will take away from your presentation. 

Learning objectives (education sessions only -  2 objectives - 15 words each): Learning objectives must describe what participants will be able to do as a result of attending the session. Objectives must be stated as observable behaviors, completing the sentence "After completing this activity, participants will be able to..." Verbs denoting mental states such as "know," "understand," and "appreciate" should be avoided. Instead, use action verbs such as "describe," "discuss," and "explain."


Family Involvement in Improving Quality and Safety

A family advisory council (FAC), formed by parents, patients, hospital staff and faculty members, has a mission of ensuring that families obtain all the information and guidance they need to care for their children.  Twelve members work together to promote family centered care, emphasizing quality and safety.  This type of partnership between staff and the families who bring a vision for enhancing care represents a new paradigm in the way health care is delivered in a hospital.

Learning objectives:

  • List opportunities for FAC involvement in improving quality and safety
  • Describe an effective model for FAC and staff interaction

Preparing your blinded abstract

Authors should complete an abstract (outlined below) of 450 words or less. Information provided in this section must be blinded. Please omit any details about the presenters, submitting children’s hospital, region or state the hospital serves, along with any other hospital-specific references.

Proposal synopsis - short description  (50 words): Provide a brief synopsis of your proposal.  For education sessions, this information may be edited and will be printed in the onsite learning guide to describe your session.

Initiative details - long description (100 words): Describe the initiative or project that took place including the background or context to this proposal.  Why did it start? How does it fit within the big picture?

Innovation (50 words): Please explain why you consider this initiative innovative.

Results and outcomes or potential results and outcomes (100 words): This is a very important question. Please detail clear results and outcomes. If you are sharing potential results/outcomes, please explain how you are forecasting. The Conference Program Committee is specifically seeking proposals with measurable results and outcomes tied to process improvement, financial savings or cost avoidance. Often, good proposals are declined due to insufficient results or outcomes.

Lessons learned (100 words): Describe what your team learned from this initiative or project, its successes and failures. How will what you learned improve children’s health care? Identify what you would repeat and what you would do differently.

Future of initiative and next steps (50 words): What are the next steps for this project?

If you are using any CHA programs in this initiative please indicate the program below. [text box]